The journey of your PR application: From AoR to PPR

A deep dive into the journey of your PR application from Acknowledgement of Receipt (AoR) to passport request.
By NM Editorial | Updated: Sep 15, 2024
Acknowledgement of receipt to Passport Request process

Your Canada Permanent Resident (PR) application goes through a number of stages before you are issued a PPR or CoPR. This guide is a thorough outline of the journey of your PR application, from Acknowledgement of Receipt (AoR) to the long-awaited golden email confirming your Permanent Resident (PR) status.

PR application stages


On the day of application submission

Acknowledgement of Receipt (AoR)

The Acknowledgement of Receipt (AoR) serves as a crucial confirmation for applicants, indicating the successful submission of their immigration application. The AoR is automatically generated, typically sent out promptly to most applicants. In some cases, however, its arrival might be delayed, taking up to 24 hours.

Normally, you'll get an Acknowledgement of Receipt (AoR) right after submitting your application.


Within 1 week of AoR

Biometrics collection

Biometric instruction letters are sent out automatically within 1 week of your AoR. Your fingerprints and photo will be collected at a designated biometrics collection service point. Biometrics information is generally instantly updated on the portal after you provide your biometrics.

Permanent residence applicants are required to provide their biometrics every time they make a new PR application.


Within 1-2 months after AoR

R10 Completeness Check

The Completeness Check is the initial stage of the application processing. At this stage, the processing office carefully evaluates whether the application includes all the required documents, adhering to the document checklist requirements in place at the time of submission. Commonly referred to as R10, denoting Section 10 of the Immigration and Refugee Protection Regulations, this stage plays a pivotal role in the evaluation process.

Once this stage is complete, your temporary UCI number is replaced with a permanent UCI. Learn more


Incomplete Applications

In cases where an application is deemed incomplete, meaning it fails to meet the requirements pursuant to section R10, the Central Intake Office (CIO) takes appropriate action. The CIO returns the incomplete application package to the applicant, along with the associated fees, while also recording the action in the Global Case Management System (GCMS).

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The Significance of R10 Completeness Check

The R10 Completeness Check serves as the foundational step in the application process, ensuring that the submitted application adheres to the specified requirements and includes all the necessary documentation. Please note that R10 stage is strictly limited to document completeness and eligibility is not evaluated at this stage.

After you pass R10, you also become eligible to apply for Briding Open Work Permit (BWOP). You can learn more here.


Within 1-3 months after AoR

Immigration Medical Exam

Immigration Medical Exams (IME) are conducted by panel physicians and are a mandatory requirement for all PR applicants. You will be notified by IRCC to complete the medical exam once your application enters the Eligibility stage (A11.2).

Immigration medical exam requests are sent within a few days after the R10 completeness check has been passed.


Within 4-5 months after AoR

Eligibility review

The Review of Eligibility, also referred to as A11.2, encompasses a critical stage in the Express Entry application processing. As per Section 11.2 of the Immigration and Refugee Protection Act, this phase involves an in-depth assessment of the applicant’s eligibility to ensure compliance with the immigration program’s requirements.

The Review of Eligibility is a meticulous and time-intensive process, involving thorough scrutiny of all submitted documentation for validity and relevance.


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The Two-Stage Review Process

To expedite the eligibility review process, it is divided into two stages. Firstly, a case analyst, program assistant, or case processing agent conducts a preliminary review of the application and makes a recommendation. Subsequently, an immigration officer, serving as the decision-making authority, performs a final evaluation before arriving at a conclusive determination.

You may receive Additional Document Requests (ADR) at any point from this stage onwards, until your application is finalized.


Addressing Concerns and Further Review

Should any concerns arise during the initial stage or if specific documents warrant a careful review, they are flagged with the message “Review Required.”

If the eligibility criteria are met, but certain documents necessitate further officer review, the GCMS notes may contain messages such as “applicant has met the eligibility” or “ready to finalize.” “Ready to finalize” signifies the assistant or analyst’s recommendation for the officer’s final evaluation. Conversely, if concerns persist, messages may state reasons for ineligibility, such as non-matching job duties, unverifiable employment, or unverifiable work experience.


Officer’s Decision and Pass Status

The ultimate decision rests with the immigration officer, who may choose to accept the analyst/assistant’s analysis or override it. Therefore, the eligibility is confirmed only when the officer conclusively marks it as “passed.” The GCMS notes for eligibility review may include up to 3-4 notes due to the two-stage evaluation process, reflecting the inputs of both the analyst and the officer.

Learn more about Review Required and Passed Candidate in GCMS notes.

Pr eligibility complete gcms notes

Within 2-5 months after AoR

Background check

The background check involves criminality, security, and information-sharing. IRCC collaborates with Canada Border Services Agency (CBSA) and Canadian Security Intelligence Service (CSIS) to ensure applicants do not pose a threat to national security.

Some applicants may be requested to attend an interview, either to verify information or for quality assurance purposes. Spousal sponsorship applications are more likely to require interviews.


Security check

Security check is a part of the background check process. One of the key parts of this step is info-sharing where IRCC shares applicant's info with other countries to verify the information provided. This step is usually completed the same day it is initiated.


Within 5-8 months after AoR

Confirmation of Permanent Residence (CoPR)

This is the final step in the PR application process. Once you receive the CoPR, you can land in Canada and become a permanent resident. You are also issued a permanent resident visa if you are from a visa-required country.

CoPRs are non-extensible which means their validity cannot be extended after expiry.


eCoPR

Inland applicants who are already present in Canada receive eCoPR rather than a physical CoPR. eCoPR is a digital document that is sent to the applicant's PR portal account. eCoPR is issued right after your presence in Canada is confirmed and accepted by IRCC.


PR Card

Your first PR card is issued to you once you complete the landing process. Application for your first PR card is automatically sent once your photo and address are accepted in the PR portal.

If you are an outland applicant, request for your first PR card will be sent when you complete your landing process at the border. You need your PR card to be able to return to Canada. Learn more about post landing formalities.

Canada PR card

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Invitation to Apply (ITA) & PR Pathways

If your meet the IRCC CRS cut-off, you’ll receive an ITA to apply for Canadian Permanent Residence. Those who receive an ITA must submit an online application for permanent residence within 60 days. After the application is assessed and all requirements are met, the candidates are approved for a permanent resident visa and become permanent residents upon entry to Canada.

It's essential to recognize that processing times and AoR to PPR stages can differ significantly across various permanent immigration pathways, from Acknowledgment of Receipt (AoR) to Passport Request (PPR). Notably, there are three primary Canadian Permanent Residency (PR) pathways:

  • Express Entry: Express Entry is a points-based immigration system designed for skilled workers who wish to immigrate to Canada. It includes three sub-categories: the Federal Skilled Worker Program (FSWP), the Federal Skilled Trades Program (FSTP), and the Canadian Experience Class (CEC).
    • Federal Skilled Worker Program (FSWP): This program is for individuals with skilled work experience, education, language proficiency, and other factors that can contribute to the Canadian economy.
    • Federal Skilled Trades Program (FSTP): This program targets skilled workers in specific trades who have work experience in Canada and meet the eligibility requirements.
    • Canadian Experience Class (CEC): This program is for individuals who have gained skilled work experience in Canada and wish to transition to permanent residence.
  • Provincial Nominee Program (PNP): The Provincial Nominee Program allows Canadian provinces and territories to nominate individuals with specific skills, work experience, or connections to the province for permanent residence. Each province or territory has its own streams and eligibility criteria tailored to its economic and labor market needs. Applicants interested in the PNP must meet the requirements of the particular province or territory and receive a nomination from that province or territory before applying for permanent residence.
  • Family Sponsorship: Under this program, Canadian citizens or permanent residents can sponsor their close family members for permanent residence in Canada. Eligible relationships may include spouses or common-law partners, dependent children, parents, and grandparents. Sponsors must meet certain financial requirements to demonstrate their ability to support the sponsored family members financially.

Understanding UCI Numbers

UCI (Unique Client Identifier) numbers play a crucial role in the Express Entry system, providing each applicant with a distinctive identification throughout the immigration process. However, it’s essential to differentiate between the temporary UCI number and the regular UCI number.

Temporary UCI Numbers

The UCI number that commences with "CAN" is a temporary identifier generated by the Express Entry system. This temporary UCI number serves its purpose until the application successfully passes the R10 Completeness Check stage. After this stage, the temporary UCI number will be replaced with a regular UCI number, ensuring a more permanent identification for the applicant.

If the applicant had already applied to come to Canada before as a temporary or permanent resident, their UCI number is updated with the one they were issued with their first application.


Letter of Explanation (LoE) and Document Submission Extension

Applicants may provide a Letter of Explanation (LOE) to clarify the reasons for any missing documents. If the LOE satisfactorily explains the situation, the visa officer may grant an extension of the time limit for document submission, allowing the application to progress while awaiting the submission of the required documents.

Processing Time and Case Specific Enquiry (CSE)

For most application classes (FSW / PNP / CEC), the Completeness Check takes place at the Central Intake Office (CIO). According to IRCC, the majority of applications are processed within six months or less, with the processing time commencing when the application successfully completes the Completeness Check.

If an application surpasses the six-month processing period, applicants have the option to use the Case Specific Enquiry (CSE) or Webform to inquire about the status of their application, seeking updates and clarifications.


Common Reasons for 'Review Required' status in GCMS

You may see Review Required status on your GCMS notes. In most cases, it is due to one or more of the following:

  • Proof of funds (POF): Verification of funds may be rechecked during Security Screening. This primarily happens due to currency fluctuations.
  • Reference letters: Your reference letters are marked for additional authenticity and relevance checks.
  • Work experience: Verifying is required for accuracy and validity of claimed work experience. Mismatch in NOC codes and job duties may lead to this status.
  • Employment verification: Applicant's employement history needs to be reviewed or if there is any adverse information is found about the employer.
  • Statutory (Stat) Questions: Addressing any affirmative responses to statutory questions.

"Passed Candidate" in GCMS Notes

Occasionally, applicants might encounter "passed candidate" in their GCMS notes, indicating that their application’s eligibility is provisionally assessed based on the applicant’s profile and claims. However, the final decision remains pending until the processing of the Eligibility Review begins, and the status changes to "In Progress."


Progression Towards Confirmation of Permanent Residence (CoPR)

Typically, before concluding the Review of Eligibility stage, medical and criminality assessments are also completed. At this juncture, some applicants might receive a request to pay the Right of Permanent Residence Fee (RPRF), indicating that eligibility is recommended as passed or has been passed. The review of eligibility continues as "In Progress" on the MyCIC account until the applicant receives the coveted Confirmation of Permanent Residence (COPR).


Additional Document Requests (ADRs)

ADR, which stands for Additional Document Request. IRCC can send you request to submit additional documents or clarifications during your PR process. Request notifications are sent to your PR portal/GC key.

  • An email is sent to the applicant or the email of the agent associated with the application requesting clarification, and the reasons for the request are explained in simple terms understandable to the layman.
  • The time required for responding to an ADR typically varies between 30 to 60 days, with 60 days being the more common timeframe. 
  • It is possible to request an extension for providing additional documents like a police clearance certificate or a re-medical request. 
  • In such cases, applicants should write to the Immigration, Refugees, and Citizenship Canada (IRCC), and the decision to grant an extension rests at the discretion of the IRCC.

It is essential to respond promptly to these requests to avoid delays in processing.


Delays in PR application

Delays in the PR application process can occur due to various reasons. 

  • Some common ones include misrepresentation, which refers to providing false or misleading information in the application. 
  • Another potential cause is the Additional Document Request (ADR), when the immigration authorities require further documents or clarifications from the applicant.
  • Applications involving the need for police clearance or assessment of foreign work experience may take longer to process.
  • Moreover, delays can arise if the visa office responsible for processing applications is experiencing a backlog. 
  • Finally, delays may also occur if the applicant’s country of origin has a reputation for immigration fraud or is considered to have a questionable immigration history.

Unfortunately, there is no guaranteed method to determine the exact status of the backlog. However, most applications are processed within the standard processing time.


Understanding Ghost Update (GU)

A Ghost Update (GU) refers to background updates made to the application, which may include transferring files between offices or passing eligibility review. Not all applicants receive GU, and it is not an official IRCC term.


Extended Processing Time and Mandamus Application

If the application takes longer than expected, particularly during security screening, an applicant may consider applying for a writ of mandamus to expedite the decision. 

​​When a person is seeking a writ of mandamus in Canada related to their immigration matter, GCMS notes can play a crucial role in their case. These notes provide a comprehensive record of the immigration officer’s actions, reasons for decisions, and any delays or issues encountered during the application process.

The petitioner’s legal counsel or the applicant themselves can request access to the GCMS notes to better understand the details of their application, identify any potential errors or delays, and gather evidence to support their case for seeking a writ of mandamus. If there is evidence in the GCMS notes that the immigration officer has not fulfilled their legal obligations or has unreasonably delayed the application process, it can strengthen the petitioner’s argument for obtaining the court order mandating the official to take the necessary actions to process the application properly and in a timely manner.


PR File Stuck in Visa Office

If your PR file is stuck in a visa office and you haven’t received an Additional Document Request (ADR), it is advisable to apply for GCMS notes. These notes provide you with comprehensive information about your application, including all actions taken by the immigration officer so far, relevant only to your case. By obtaining these notes, you can find out what is happening with your application and make informed decisions accordingly.

In some cases, the Permanent Residency (PR) application might have been approved, but IRCC failed to notify the applicant. This situation highlights the importance of staying proactive and obtaining GCMS notes to stay updated about your application status.

On the other hand, if your application is refused, obtaining GCMS notes becomes crucial. These notes can help you identify any mistakes made in your earlier application, enabling you to rectify them before reapplying.


The Golden Email: Passport Request (PPR)

"PPR" stands for "Passport Request." When your application has been thoroughly reviewed and approved, the IRCC will send you a PPR letter. This letter contains instructions on how to submit your passport for visa issuance. Receiving the PPR is a significant step towards obtaining your permanent visa as it almost certainly means that you are going to get your PR.

PPRs are only sent to outland applicants. If you are already present inside Canada, you will be sent credentials to the PR portal where you would confirm your presence in Canada, after which your eCoPR will be issued.


Post-Landing Formalities

After landing in Canada (as a PR), there will be certain post-landing formalities to complete, such as obtaining your PR card or registering for essential services, and applying for a Social Security Number (SSN).

Application for your first PR card will be automatically sent when you confirm your presence in Canada or after you complete your landing process if you are an outland applicant.

You also become eligible to some newcomer services offered to new PRs by the federal government.


Maintaining Your Permanent Residency

It’s essential to understand the responsibilities that come with being a Permanent Resident. This includes complying with the residency obligations, paying taxes, and adhering to the laws of the country.

It’s essential to understand the responsibilities that come with being a To maintain your permanent resident status, you must have physically been in Canada for at least 730 days within the past five years. Note that these days don't need to be consecutive, and certain periods spent outside Canada may be counted towards the total.


Conclusion

Embarking on the journey of your PR application is a significant milestone in your life. From the initial submission to the exciting moment of receiving your Passport Request (PPR), each step is crucial. 

To get more information about your application's status and progress, including details about the Ready for Visa (RFV) letter in the Express Entry application process, you can apply for GCMS notes or check out historical IRCC visa processing time trends.


FAQ

The processing time for AoR can vary, but it typically takes a few weeks to a couple of months.
Yes, you can include eligible family members in your PR application.
Respond to the ADR promptly and provide the requested documents to avoid delays.
Yes. Your PR visa will have an expiry date, and you must land in Canada before this date to confirm your permanent resident status.
Yes, you can travel outside the country, but there are specific rules and requirements to maintain your PR status. You will also need a valid PR card to re-enter Canada.
Having a criminal record may affect your eligibility for PR. Some serious criminal convictions may result in the refusal of your application. It is essential to be transparent about your criminal history during the application process.
Yes, in some cases, you may have the option to appeal a refused PR application. The appeal process varies depending on the country and immigration program, so it is crucial to seek legal advice if you are considering an appeal.
Yes, you can travel outside the country while your PR application is in progress. However, you must ensure you have a valid temporary visa or permit to re-enter the country.